Purchase orders - Unit cost from part prices or vendor prices & vendor product code

Purpose: PO’s prices should be correct when sending to the vendor. Understanding where these prices are populated from and how they will be stored added and updated within Commusoft can help maintain a more accurate and regularly updated price list.

 

Please note:

  • This applies to PO's created manually on a vendor and on a job.
  • Only for PO's with line item type ‘Parts’.
  • Vendor stored price supersedes stored based price when available on a PO.
  • PO unit cost used on saving will be stored as vendor price within parts and prices when the price is not stored.
  • PO unit cost used on saving will update vendor price within parts and prices if different to the current stored price.
  • Updates to prices are for vendor-related prices and not base prices.
  • PO pdf will show ‘Vendor product code’ over ‘Manufacturers part number’ when available.

 

Related guide:

Unit cost

  1. Start creating a purchase order: Adding a purchase order

  2. Type (‘Part name’, ‘Manufacturers part number’ or ‘Vendor product code’) and select from the filtered dropdown list > icons displayed on Unit cost

 

Price is populated from the stored base price and not the vendor price as one was not stored for this vendor.

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Price is populated from the stored vendor price and the green icon indicates the price is within 30 days old. 

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Price is populated from the stored vendor price and the amber icon indicates the price is within 31 to 60 days old.

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Price is populated from the stored vendor price and the red icon indicates the price is over 61 days old

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Vendor product code

This part has no vendor product code stored in parts and prices.

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Click on the icon > side panel opens > enter the vendor product code > Save. This will save in parts and prices for this vendor.