You are able to create users of various 'Types'. Currently, the system allows for Full-time PAYE, Freelance, and self-employed individuals as well as subcontractors.
When you're setting up a new user, in the 'Account information' section, you can simply choose 'Subcontractor (daily)' from the dropdown list of 'User types'.
If your business works with subcontractors then Commusoft have you covered. There are two key benefits for handling subcontractors within Commusoft:
1. Reduced software cost resulting from daily charges instead of monthly charges.
2. Treating individuals as subcontractors so Commusoft will not calculate the labour cost on the job as you don’t pay the person PAYE, you pay their invoice.
Subcontractors are not full-time employees or part-time PAYE employees. Subcontractors are engineers that work for you a few days a month.
How do I turn on daily licensing pricing for one of my subcontractors?
To turn on daily license pricing, you can purchase a new user license using the below guide:
Purchase new user licenses
Once you have purchased a licence, you can add a new user and assign their licence by following this guide:
Adding a user to new plans
How does pricing per day work
Daily pricing is based on usage, this includes anyone who logs into the PC or mobile device. The following actions are considered as usage and will be billed for:
- A diary event booked into the software for a particular day.
- A diary event that’s been accepted, rejected, cancelled etc for a particular day.
- Logging into the PC/Mac - Creating a customer.
- Creating an estimate - Creating a job.
(Commusoft reserve the right to add or remove mechanisms to check for system usage without prior notice. If a single user performs more than one action in a day, only one day will be billed for).
Here are some examples:
John Smith is a subcontractor on Commusoft. You as the business owner/office person book in a Job for John to attend on Friday 22nd August. You put the Job in the diary and John receives the information to his smartphone -- In this instance, Commusoft would then charge the day rate for this subcontractor. If John has 5 jobs on the 22nd you would still be billed for a single day rate.
John decides to log in at the weekend and accept his jobs for Monday -- Commusoft would then charge the day rate for this as it would be classed as an administrative task.
John decides to log in on a day he doesn’t have a diary event and book in a job/estimate/normal event into his diary for another day -- Commusoft would then charge the day rate for this as it would be classed as an administrative task.
These examples are some of the use cases for subcontractor billing but aren’t all of them.
Please be aware that once a user is registered as a subcontractor daily billing they cannot be changed to another employment type.
Pricing and billing
Please take a look at our website for pricing www.commusoft.co.uk/pricing and scroll to the 'Daily licence' area. If you are not on one of the plans mentioned, please contact the sales team on 0203 0266 266 option 1, or use the chatbot on the website.
Once Commusoft has turned on the module you will be able to convert users to subcontractors on a daily billing plan.
(You will have an opportunity to discuss the pricing with our team and sign a document just to clarify that you understand how pricing is calculated).
Billing is calculated on the 1st of the month and is included in your monthly invoice from Commusoft. Commusoft calculates the subcontractor's use of the software (as described above) for the previous month. This means on the 1st of February Commusoft will be billing you for subcontractor usage for January.