You are able to create users of various 'Types'. Currently, the system allows for: Full-time PAYE, Freelance, and self-employed individuals as well as subcontractors.
When you're setting up a new user, in the 'Account information' section, you can simply choose 'Subcontractor' from the dropdown list of 'User types'.
If your business works with subcontractors then Commusoft have you covered. There are two key benefits for handling subcontractors within Commusoft:
1. Reduced software cost resulting from daily charges instead of monthly charges.
2. Treating individuals as subcontractors so Commusoft will not calculate the labour cost on the job as you don’t pay the person PAYE, you pay their invoice.
Subcontractors are not full-time employees or part-time PAYE employees. Subcontractors are engineers that work for you a few days a month.
How do I turn on subcontractor pricing for one of my subcontractors?
Simply contact our sales team if you wish to enable this. Once Commusoft has turned on the module you will be able to convert users to subcontractors on a daily billing plan. To do this go to Settings > Company Settings > Users. From here, click on the user you wish to convert and click to edit their Business details. Change their Employment type to Subcontractor (Daily). Note, this is different to Subcontractor. If you do not set this, Commusoft will not charge you a daily rate but will charge a monthly rate. There are no refunds for this mistake as there is no way to calculate usage after the billing cycle.
How does pricing per day work
Daily pricing is based on usage, this includes anyone who logs into the PC or mobile device. The following actions are considered as usage and will be billed for:
- A diary event booked into the software for a particular day.
- A diary event that’s been accepted, rejected, cancelled etc for a particular day.
- Logging into the PC/Mac - Creating a customer.
- Creating an estimate - Creating a job.
(Commusoft reserve the right to add or remove mechanisms to check for system usage without prior notice. If a single user performs more than one action in a day, only one day will be billed for).
Here are some examples:
John Smith is a subcontractor on Commusoft. You as the business owner/office person book in a Job for John to attend on Friday 22nd August. You put the Job in the diary and John receives the information to his smartphone -- In this instance, Commusoft would then charge the day rate for this subcontractor. If John has 5 jobs on the 22nd you would still be billed for a single day rate.
John decides to log in at the weekend and accept his jobs for Monday -- Commusoft would then charge the day rate for this as it would be classed as an administrative task.
John decides to log in on a day he doesn’t have a diary event and book in a job/estimate/normal event into his diary for another day -- Commusoft would then charge the day rate for this as it would be classed as an administrative task.
These examples are some of the use cases for subcontractor billing but aren’t all of them.
Please be aware that once a user is registered as a subcontractor daily billing they cannot be changed to another employment type.
You will first need to make sure you’re on our Basic, Paperless office or Enterprise plans. Prices can be found on our website: www.commusoft.co.uk/pricing.
(You will have an opportunity to discuss the pricing with our team and sign a document just to clarify that you understand how pricing is calculated).
Billing is calculated on the 1st of the month and is included in your monthly invoice from Commusoft. Commusoft calculates the subcontractors use of the software (as described above) for the previous month. This means on the 1st February Commusoft will be billing you for subcontractor usage for January.